Document management
Agreements on the tenancy, certificates on the property, ID on the person: expiry-aware, permission-scoped and retained (or erased) on GDPR schedules you control.
This is the interface your team lives in, annotated. The numbers below are the contract this module keeps, every property, every month.
The property file: agreements, certificates and inventories, all versioned and expiry-aware.
Documents attach to the entity they describe.
Storage is trivial; governance is the feature.
Document management shares the same record as every other module: no exports, no re-typing.
Each document category carries a retention schedule. When a tenancy ends, the clock starts; when it lapses, personal data is erased automatically and the erasure is logged, giving you evidence for your ICO accountability duty.
Only what is shared to their portal, scoped per audience: a landlord sees certificates and statements for their properties; a tenant sees their agreement and their own documents. Nothing leaks across.
PDFs, images (photos of meters, inventories, completed works), and office documents, with size limits suited to full inventories and floor plans.
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